How to access a Special Purpose Fund

We hold several Special Purpose Funds (SPF) which could help you to buy items or fund projects that make a real difference to patients.


Spending from £20 to £5,000

If you are aware of an SPF for your area of work, you know the number of the fund and have been given approval by the fundholder, then please follow the guidelines below. If you're not sure which funds are available to you then please complete a short Expression of Interest Form.

To access funds:

1. Get authorisation 

Before you make a purchase, you’ll need to get authorisation from a fundholder. if you’re unsure who needs to authorise your spend, please fill in a short Expression of Interest Form

2. Make the payment

Either use your personal bank account or ask the supplier to invoice Barts Charity directly.

3. Use the Online Claims form

Fill in our Online Claims form and upload your receipt or invoice.

The claim will be sent to the fundholder for formal authorisation and once approved, you’ll be reimbursed directly into your bank account, or payment will be made to the supplier.

How reimbursement works

We have two payment dates every month (apart from December when there is only one). A BACS payment will appear in your account on the date given. As we need to release BACS payments three working days prior to the payment date, it’s important that payment requests are submitted by the deadline. Please note we may need to change these dates if unforeseen circumstances arise.

Spending over £5,000

Please complete an Expression of Interest Form if your spending request is over £5,000.


We're happy to help with your queries, please get in touch. 

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