Preliminary Application Advancing Healthcare Grants - Barts Charity
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Preliminary Application Advancing Healthcare Grants

Preliminary Application Advancing Healthcare

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This form has either already been submitted OR is currently unavailable for submission. For assistance, please contact funding@bartscharity.org.uk.

Before starting your application, please familiarise yourself with:

If you have any questions, please contact funding@bartscharity.org.uk.


Do get in touch if we can support you in the application process by applying reasonable adjustments.


You can download a sample version of the form here. 


Fields marked with a red asterisk (*) are must be completed in order to submit the form.


In ticking this you as the Lead Applicant confirm that:



Section 1: Application Summary





You may request up to 18 months of support for an Advancing Healthcare Small Grant or up to 36 months of support for an Advancing Healthcare Large Grant.

Guidance: This date should be as realistic as possible, taking into account the amount of time that it will take Barts Charity to process your application and for you to prepare to start the work (including obtaining any relevant approvals). You may adjust this start date if your application is successful. We expect most Advancing Healthcare Small Grants to start within 6 months of the decision and Advancing Healthcare Large Grants within 12 months.  

If your application is successful, this is the organisation that will be responsible for administering the financial award.

Section 2: Project Summary


Guidance:  We may use this to describe your project through our communication channels (such as our website), and to describe your project to the public, supporters, donors and our Trustees. You should avoid unnecessary jargon, abbreviations and technical terms wherever possible. If you have to use them provide a clear explanation. Further guidance on writing a lay summary and other useful resources can be found through the INVOLVE 'Make it Clear' campaign.

Section 3a: Project Details

Provide an outline of: 

  1. the need for this project
  2. the key objectives
  3. the work plan
  4. the expected outcomes, including the number of people who are expected to benefit from the project
  5. the plans to support or develop the work beyond this potential period of charitable funding.
Ensure that this section is fully referenced. Unreferenced applications will be returned for amendment.

References can include, for example, publications, books, clinical guidelines and NICE guidance.

For advice and guidance, please see this resource.

Word limit: 1250 

Guidance

Please structure this section following the headings above.  


Your application will be read by a range of people including experts in the field as well as  individuals who may not know the context of your proposal in detail. Please write the project outline with this in mind. 


References, figures and any other supporting information must be uploaded as attachments.  


1. The need for this project  


Describe the background to the proposal and how the need for intervention in this area has arisen. In this section, provide justification for the proposed work, including details of any preliminary activities carried out and around the current state of the field.  


2. Key objectives 


Clearly state what the project aims to achieve. 


3. Work plan  


Outline how you will achieve your aims/objectives. This should include the approach you will take, key activities and estimated timelines. 


4. Expected outcomes and benefits  


Outline the key outcomes that are expected to arise from this work and how this will positively impact on the care and/or experience of Barts Health patients and/or communities served by Barts Health. 


Outline the measurements you will use to evaluate the success of the project, including plans to collect baseline data if relevant.


Give details of the number of individuals who are expected to benefit from this work (within Barts Health and/or nationally) and describe this population in terms of age, demographics, etc.  


5. Maintainability 


Provide details of how this proposal might be introduced on a permanent basis or will lead to long-lasting impact. We understand that these actions might be completed by another team.  



Upload a list of the sources cited in the Project Outline above. This might include NICE clinical guidelines, Cochrane reviews, guidelines from major professional bodies or Royal Colleges, advice from expert groups, other charities or research papers. For academic research papers, include all authors, the full title of each publication, journal title, year, volume and pages. For citations to preprints, state Preprint, the repository name and the article persistent identifier (for example DOI). 

Figures, schema, preliminary data and other supporting information. This document is not included in the word counts of the Project Outline. This document must not exceed 2 A4 pages. If the document exceeds the limits, we will return the application to you so that you can reduce its length.  

You must obtain letters of support for your application from relevant clinical and operational leads at your hospital site. Upload these here.

Section 3b: Additional questions 

Patient and public involvement and engagement
Guidance: As a local funder, effective involvement and engagement of patients and the public in the work we fund is very important to us.  

Patients and the public ideally should be involved and/or engaged in every stage of a project, from developing a proposal through to delivery, evaluation and dissemination. 

In this section, please outline your approach to the involvement and engagement of patients and public in all stages of the project, including: 
  • Who will be involved and why?
  • Why your approach to patient and public involvement is appropriate for this project? 
Costs related to involvement and engagement can be funded by this grant and should be detailed in the finance section of this application form. 

More information and guidance around involving individuals in work to advance healthcare delivery has been developed by the NHS Accelerated Access Collaborative (AAC), a group who are committed to introducing proven innovations into clinical practice more rapidly. The ACC patient and public involvement strategy incorporates the guiding principles laid out in the NHS England guidance on patient and public participation in commissioning health and care and is available here. 

 We recommend reviewing this document before submitting your application.  

Case for Charitable Support
Why is Barts Charity’s Advancing Healthcare scheme the best funding source for this project?  Your answer should include details of:
  • How the proposal meets scheme criteria of originality/creativity, including the extent to which your proposed intervention is available within the NHS.
  • If relevant, why the project is suitable for carrying out as a healthcare improvement, rather than research, project. Please see the HRA 'Is my study research?' tool for guidance regarding the circumstances in which a project should be considered research.
  • Other potential sources of funding which could be approached, or have been approached?
(400 words)
Guidance: 
1. Please refer to the scheme webpage and our Cost Policy for details of what this scheme can and cannot support. 
2. Include details of whether this or a similar application or business case has recently been considered by another organisation. If your application for funding was unsuccessful, outline the reasons for this decision and any changes you have made to this proposal.

Section 4: Applicants

Guidance: The project team consists of a Lead Applicant and up to four Co-Applicants.


The Lead Applicant will be the main contact throughout the application and review process, and if the award is successful, will be responsible for grant administration and reporting. 

See the scheme page on our website for details of eligibility criteria for the applicant team.














You should include any qualifications relevant to this application here (e.g., PhD, MD).











Guidance: We encourage applications from individuals who have taken career breaks. We want to ensure that any such breaks are taken into account when we consider your track record. We are not asking for the reasons for this break so please do not provide these here, including sharing any sensitive personal health information.


Any disruption to your usual work caused by the coronavirus pandemic should be included here.




Guidance: ‘Outputs’ in this context refers to knowledge and materials generated. This may include (but is not limited to): 
  • Changes/improvements to clinical service pathways or delivery
  • Training materials
  • Peer-reviewed publications and preprints
  • Datasets or software
  • Inventions, patents and commercial activity.

Section 4: Co-Applicants


Guidance: The project team consists of a Lead Applicant and up to three Co-Applicants.


The Lead Applicant will be the main contact for the application and award, if successful, and is responsible for grant administration and reporting.

See the scheme page on our website for details of eligibility criteria for the applicant team.
Co-Applicant details

























Guidance: We encourage applications from individuals who have taken career breaks. We want to ensure that any such breaks are taken into account when we consider your track record. We are not asking for the reasons for this break so please do not provide these here, including sharing any sensitive personal health information.

Any disruption to your usual work caused by the coronavirus pandemic should be included here.




Guidance: ‘Outputs’ in this context refers to knowledge and materials generated . This may include (but is not limited to):
• Changes/improvements to clinical service pathways or delivery
• Training materials
• Peer-reviewed publications and preprints
• Datasets or software 
• Inventions, patents and commercial activity.
Use the 'add another response' button to add details for another Co-Applicant.

Section 4: Collaborators



Collaborators may contribute additional expertise, access to resources, materials, access to technology or similar to support the project. The named collaborators may be replaced with suitable alternatives, should it be necessary or appropriate to do so.

Section 5: Project Finances

Guidance:

  • We will only fund the direct costs of the project (i.e. costs that are explicitly identifiable as arising from the grant activities). 
  • All requested costs must be justified in the context of the project. 
  • You must obtain cost estimates from your Finance Office. 
  • All costs requested must be in line with Barts Charity's Cost Policy
  • We expect that the majority of the project’s costs would be incurred in Barts Health NHS Trust. We will consider providing funds to other collaborating organisations on a case-by-case basis. Where agreed by the Charity, this collaboration will need to be managed by the host organisation as a sub-contract.



Please ensure the breakdown below matches the Amount Requested from Barts Charity.

All amounts below must be shown as whole numbers with no spaces or symbols and in pound sterling (£).
Total Request
Staff
Materials and Consumables
Equipment
Public and Patient Involvement and Engagement
Estates
Publications/Dissemination
Animals
Other


This figure is the sum of the figures provided in the cost breakdown above. You must ensure that this field matches the amount entered into the 'Amount Requested from Barts Charity field'. Please enter a whole number value without decimal places.


Provide a breakdown of costs requested from Barts Charity using the following cost categories.
You must ensure the breakdown matches the Amount Requested from Barts Charity.
Year 1 Year 2 Year 3 Year 4
Staff
Materials and Consumables
Equipment
Public and Patient  Involvement and Engagement
Estates
Publications/ Dissemination
Animals
Other

Guidance: Provide a brief description of the costs requested from Barts Charity, using the budget headings above to structure your answer.

 

Further details regarding allowed/disallowed costs is available in Barts Charity’s Cost Policy.

 

The following information should be included for specific budget headings:


Staff

List all staff posts requested, including job title and justification for the level of salary support (i.e., band level).


Materials and Consumables  

List all non-reusable items required for the project, including any clinical items if relevant, or costs required for survey and data collection. 


Equipment

List all items of equipment required for the project.


Public and Patient Involvement and Engagement 

You may request funds to support Patient and Public Involvement and Engagement activities.  


Estates 

You must ensure that all relevant costs have been fully accounted for. This includes but is not limited to construction, professional and project associated fees, excluding planning costs. 


Publications/Dissemination  

You may request funding for publication fees, including open access charges, as well as costs required to present and share the outputs and findings from this work.  

Section 6: Related Applications



Section 7: Approvals


(i) Which internal groups/boards/committees have approved your proposal? This might include Hospital Executive Board, for example.

(ii) Which groups still need to give approval of your application?

Specify here if your planned project will involve the introduction of a New Interventional Procedure. If so, your proposal must have been approved by the Barts Health Clinical Effectiveness Committee before it can be considered for a final funding decision by Barts Charity.
Guidance: Barts Charity may share your application with key stakeholders within Barts Health as a part of our due diligence and to confirm that the necessary internal approvals have been received or will be before a final funding decision is made. 

Diversity Monitoring


Barts Charity is committed to ensuring that our decision-making processes are fair and free from bias. We ask that all applicants complete a short diversity questionnaire to allow us to monitor our progress against these aims.

Data collected will be held separately to your application and cannot be accessed by anyone involved with processing or assessing your application.

Each applicant will receive an email with further details and instructions on completing this survey shortly after the application is submitted. If an applicant has provided this data in the last two years, we will not ask them again. They may however request a form to update or remove this data but contacting funding@bartscharity.org.uk.

Submission and next steps


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